The form contains a “bar code” to which particular information regarding the specific transaction is embedded for retrieval by the New York State Office of Real Property Services. Please note that each Real Property Transfer Report (RP 5217) MUST be prepared by going to the link above, or directly to the New York Department of Taxation and Finance, and may not be saved to your computer for use on another transaction. This form may be downloaded by clicking here. The form is available in the Clerk's Office or can be downloaded from: Ī 'Real Property Transfer Report' (RP 5217) form must be completed and signed. _Īnd must be notarized by a Notary qualified in New York or another state, and if notarized in a foreign country other than Canada, must include a certificate of authentication or a certificate that the acknowledgment conforms to the laws of the state in which the deed was acknowledged.Ī 'TP584 Tax Affidavit' must be completed and signed. On the _day of _, in the year, before me, the undersigned, personally appeared _, personally known to me or proved to me on the basis of satisfactory evidence to be the individual(s) whose name(s) is (are) subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their capacity(ies), and that by his/her/their signature(s) on the instrument, the individual(s), or the person upon behalf of which the individual(s) acted, executed the instrument. Please note that all acknowledgments require the following Uniform Certificate of Acknowledgment, as well as a venue (the state and county in which the deed is acknowledged): Boxes are unacceptable) of all parties on the document. The deed form must comply with New York requirements for the form of a deed, which include, but are not limited to: a legal description of the property and the names and addresses (P.O. Forms can also be purchased at many legal supply stores or through the internet. You may wish to consult your attorney for assistance and/or to obtain a deed form. You may wish to consult with an attorney before you complete your transaction.Īn original deed form must be completed, signed and notarized all signatures must be original. Acceptance of your document for recording is no guarantee of the legal sufficiency of the document. Nor can our office assist in filling out any legal forms. Even if a correctable defect or deficiency is discovered, the staff cannot change, alter, add to or eliminate any content of documents presented. It is the policy of the Erie County Clerk's Office to examine documents for recording and determine that the document is in recordable format.

Deed conveyance